Events Rules and Regulations

Silver Springs Guesthouse & Events

Rules and Regulations Site Emergency call: 403-878-5535

Name: _________________________________________________ Date ______________ Phone: _____________

Address: ________________________________________________ Province: ______ Postal Code: __________

I, the undersigned, hereby acknowledge to Silver Springs Guesthouse, legally known as Tara Reesor, Keith Reesor & Rondalyn Reesor, that:

Venue deposits are non-refundable.
Client is to provide a copy of their event PAL Insurance
Guests may arrive 30 minutes before event time.
If alcohol is being served, the reserving party shall get a liquor license and is responsible to abide by all provincial rules and laws. Please provide a copy of the liquor license.
PAL Insurance is required, please provide a copy.
No driving/parking on the grass except for designated parking lots/areas.
Venue rental times include setup and takedown time. Clean-up and closure of the site is by 11:45 am.
All garbage/cleanup will be completed before your venue rental time expires. Additional time will be charged at $300 per hour billed by the half hour. A $450 cleaning fee will be applied if cleanup is not done.
Designated electrical outlets on the property are available for use by the event party and the vendors. The parties are welcome to inspect the locations and numbers of outlets prior to booking.
No candles or any open flame allowed. Smoking is allowed in designated areas only.
Dogs on leashes and horses may be part of your ceremony with prior arrangements.
Bird seed is great- please no plastic confetti, no stars or silk flower petals, or glitter on the grounds or in buildings.
If you have paid the rental fee for a trailer/camper, you can bring camper in any time after 11:00am day of the event and the camper must be removed before 11:45am the day after the event. A $75 moving fee will be charged if camper is not removed before 11:45am day after the event.
The Client is responsible for all guests and event party attending the event. Any damage or loss resulting from the event attendees will be billed to the reserving party.
Any intoxicated guests are the responsibility of the reserving party.
The reserving party will sign a liability waiver prior to the event day.
The booking party cannot hold Silver Springs responsible for failure to provide the basic facilities and services due to emergencies, catastrophes, excessive weather or interruptions of public utilities. Silver Springs will allow you to reschedule if possible. If an Act of God were to occur preventing the event from taking place as scheduled, Silver Springs will allow for the event to be rescheduled, pending availability, with no penalty. Last minute cancellations of outdoor site due to inclement weather will not be considered for refunds.
No attaching decorations to the walls. Only free standing removable structures/frames.
Remove all decor, put away tables and chairs and sweep/mop the event center floor
COURTSEY PROTOCOL: Silver Springs reserves the right to request any person or group of people acting unruly and contrary to rental regulations to leave the premises. Assistance from law enforcement agencies may be acquired if this request is not met immediately.

Use of Vendors

All vendors must provide a copy of insurance and vendor is responsible for the set-up, take-down, and clean-up of their site. All vendors must adhere to the terms of our guidelines, and it is the client’s responsibility to share these guidelines with them.
Please allow appropriate time for your vendors to set-up, take-down and clean-up. Additional venue rental time is available for additional cost.
All event trash must be disposed of in the designated areas at the conclusion of the event.
All vendors must coordinate arrival and set-up time in advance. Contact our site manager at 807-770-8959 to schedule arrival and set-up times.

Signature: _________________________________________ Date _________________

Witness Signature: _________________________________________ Date _________________